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Ohio Incumbent Workforce Training Voucher Program

Applications for Fiscal Year ‘18 (FY ’18) may be submitted by the applicant company on October 12, 2017 between 10:00 a.m. and 5:00 p.m.

The Ohio Incumbent Workforce Training Voucher Program has made the following changes to the program for FY ‘18.

  • Reimbursement will be made at 33% of the actual cost of training not to exceed the award amount.
  • Each eligible applicant will be eligible for up to $25,000 in assistance.
  • Companies that received Voucher Program assistance in FY’16 (based upon FEIN) who utilized 33% or less of their award amount will not be eligible for assistance in FY’18.
  • FY’18 (Round 6) awards will reimburse training that begins and is completed between January 1, 2018 and December 31, 2018.
  • Only the applicant company may submit the application.
  • Incumbent Employee is defined as an individual directly employed by a qualifying employer for six months or longer.  Employees that have been employed less than six months are not eligible.

Application FY ’18 (Program Year January 1, 2018 – December 31, 2018)

Reimbursement/Amendment Requests for FY'17 (Program Year January 1, 2017 - December 31, 2017)

For assistance, contact

Shannon Vanderpool
Office of Strategic Business Investments
(614) 644-8560

A robust, motivated, well-educated, and highly trained workforce is critical for the retention and expansion of all businesses in Ohio. In their efforts to improve their economic competitiveness, employers must find ways to consistently upgrade the skills of their workforce through educational and training opportunities. To this end, the Ohio Incumbent Workforce Training Voucher Program will fill a gap in current workforce development programs by providing needed training dollars to Ohio's incumbent workforce through a unique public-private partnership. The ultimate goal of this program is twofold: allow employers to retain and grow their existing Ohio workforce and create a statewide workforce that can meet the present and future demands in an ever changing economy.

This employer-driven program is targeted to provide direct financial assistance to train workers and improve the economic competitiveness of Ohio's employers. The program is designed to offset a portion of the employer's costs to upgrade the skills of its incumbent workforce and will provide reimbursement to eligible employers for specific training costs accrued during training. The program's funding will be used in conjunction with private contributions to fund skill-upgrade training. Eligible employers must demonstrate that by receiving funding assistance through the Ohio Incumbent Workforce Training Voucher Program their business will not only obtain a skilled workforce but will improve their company processes and competitiveness.

Workforce Training Voucher Program Frequently Asked Questions

An eligible employer is one who operates as a for-profit entity in a state-designated targeted industry, with a facility located in Ohio that has been in continuous operation for the 12 months immediately prior to the application submittal.  Targeted industries are: Advanced Manufacturing, Aerospace and Aviation, Automotive (Automotive Technicians), Automotive (Manufacturing), BioHealth, Corporate Headquarters, Energy, Financial Services, Food Processing, Information Technology and Services, Polymers and Chemicals, Logistics, or Research and Development.  The company’s NAICS code will determine eligibility as to the targeted industry.

Companies that received Voucher Program assistance in FY’16 (based upon FEIN) who utilized 33% or less of their award amount will not be eligible for assistance in FY’18. The same standard will be applied to future Voucher Program funding years (i.e. if funds are not utilized in FY17, that company will not be eligible for Voucher Program assistance in FY19, and so on and so forth).

An Applicant, including its Affiliated Entities, may only submit one application. The Applicant and Affiliated Entities will be responsible for selecting the entity that will apply and manage the project. The application should not include training for any entity that is not eligible for FY’18 funding.

Eligible training for Corporate Headquarters will be for the corporate headquarters staff only (employees that support the operation by providing information technology, human resources, or accounting services).

Only the applicant company may submit the application.

A listing of eligible NAICS codes is available here.

ICD-10, HR certification, seminars/workshops/webinars, and Microsoft Office courses (this includes Outlook, Word, Excel, PowerPoint, One Note, Access, and Publisher).

Yes. When requesting reimbursement, the grantee will be required to provide the last four digits of the trainees’ SSN and date of birth.  If grantee fails to provide this information, the individual’s training will not be reimbursed.

Vouchers will be awarded in the form of a Voucher Agreement between the Ohio Development Services Agency and the employer.  The program will be administered on a first-come, first-served basis until all of the available funds are committed. 

The state of Ohio fiscal year runs July 1 through June 30.  Please note, however, that the training period for this program year will be between January 1, 2018 and December 31, 2018.

Each Applicant will be eligible for up to $4,000 in reimbursement per each eligible incumbent employee per Fiscal Year and up to $25,000 in total assistance per Fiscal Year. The Voucher Agreement and any Supplements to the Voucher Agreement issued to an employer during the Fiscal Year, aggregated throughout all of its state of Ohio locations, will be included in this calculation.  Please note that only one application per Applicant will be accepted per program year.  If an employer has multiple sites or Affiliated Entities, those sites and Affiliated Entities must work together to submit one application. An application may include multiple employees and multiple training courses.

We will reimburse the employer for up to 33 percent of the cost of the training (up to $4,000 per incumbent employee and/or up to $25,000 per employer) once the employer pays the full cost of the training.  The employer’s contribution must come from private sources and cannot include any previously acquired public funds.  The match does not include wages.

Once the required supporting documentation has been collected, the grantee will submit them to the Ohio Development Services Agency, Office of Strategic Business Investments, Ohio Incumbent Workforce Training Voucher Program, 77 South High Street, 28th Floor, Columbus, OH 43215-1001.  See Reimbursement Request Instructions for additional information.

  • Either a class roster, transcript or a copy of the certificate for each trainee. Please note that only trainings that can verify successful completion will be reimbursed;
  • For outside vendors, an invoice from the training provider and proof of payment;
  • For in-house trainers, a list of trainers with their hourly wages (including benefits) listed on company letterhead;
  • Invoice and proof of payment for any instructional materials.  Please note that these costs must be prorated per employee and will be capped at 25 percent of the cost of training per employee per training. Must be requested and approved in the application to be eligible.

The grantee shall submit invoices no more than once during each quarter of the grant period unless it is the final invoice.

A grantee will be permitted two amendments during the grant period.

The incumbent employee must be an Ohio resident who is currently employed directly by an eligible employer at an Ohio facility.

Any employees, other than employees that are also owners of the company, are eligible for the program as long as they meet the program eligibility guidelines

Training must begin on or after January 1, 2018 and must be completed by December 31, 2018.

While the Effective Date of the Agreement will be January 1, 2018, any costs incurred or monies expended by the applicant on the project prior to final approval and the execution of the written agreement, is done at the applicant’s own risk.  Applicant’s decision to go forward does not obligate the State of Ohio to provide state assistance that has not received all required approvals or has not been memorialized in a written agreement between the applicant and the state of Ohio. 

All training must begin January 1, 2018 or later and must be completed by December 31, 2018.

Tuition reimbursement is not eligible for reimbursement under this program.


To calculate instructor cost per person for outside training:  Vendor invoice is $10,000 and 20 employees were trained.  The calculation would be $10,000 / 20 trainees = $500 @ 33% reimbursement = $165 per person.

To calculate instructor cost per person for in-house training: In-house instructor’s wage plus benefits is $35, the course is 120 hours, and 30 employees were trained.  The calculation would be $35 x 120 hours = $4,200 / 30 trainees = $140 @ 33% reimbursement = $46.20 per person.

When calculating costs, you must include the total number of employees trained in the calculation regardless of the number of employees you are seeking reimbursement for (i.e., 30 employees were trained but only 23 are eligible for this program). Reasons a trainee may not be eligible include the Ohio residency requirement, the wage requirement of $10.88/hour, or the employee is a temporary/contract employee.

Should an approved course not occur, the grantee may update or substitute courses provided the new courses are eligible and provided the amount does not exceed the original award amount. The grantee will be permitted two amendment opportunities throughout the life of the project.  Each amendment request may include multiple updates or substitutions.

The state fiscal year ends June 30, 2018.  Therefore, a company must return the money no later than April 15, 2018 to allow time for the funds to be moved to the next applicant on the waiting list.